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| The Secretary shall keep a record of the proceedings of the Board of Commissioners and the Track Directors. The State Secretary maintains the legal records of the Organization and files necessary forms with state/federal agencies (or coordinates such requirements with as directed by the Board). The State Secretary shall serve all notices required by law or the By-Laws of the Organization, and in case of his/her absence, refusal, or inability to act, his/her duties may be performed by any person whom the Board of Commissioners may direct. The State Secretary’s notes, tapes, or whatever note keeping he/she shall deem necessary at the Open meetings, Annual Meeting, and Special Meetings, shall be turned over to the State Commissioner after they are finalized. The State Secretary shall send a copy of the minutes of all meetings to every member of the Board of Commissioners and the Track Directors. |
